Privacy statement

Privacy Statement for Vereniging International Almere

Protecting your privacy is important to Vereniging International Almere and it’s important that you know how we use your data and how we ensure we use it responsibly.

Vereniging International Almere is registered by the Kamer van Koophandel in Almere under number 32168790.

Nederlandse vertaling: Ons privacy beleid is enkel beschikbaar in het Engels omdat nagenoeg al onze bezoekers en leden deze taal machtig zijn.

  1. What personal data we collect

Vereniging International Almere is a social club with members and as a result, we will collect your personal data when you register as a member or join our newsletter list. We ask for your consent for this personal information:

  • Full name
  • Email address
  • For statistical purposes only we ask optionally if you would share your nationality.

You are responsible for making sure you give us accurate and up to date information.

We will collect personal data when you register for an event we offer. Depending on the event you will be attending, the data we collect is including but not limited to the following:

  • Event sign up – name, email address, photograph approval and payment details (for paid events only).

In all instances where we collect the data from individuals it’s in order to deliver our services.

  1. Photography or Video data

During any event, photos/video may be taken.  We will do our best to ask first if anyone does not want to be included and you have every right to exclude yourself from the pictures.

We may use photos/videos on our website and on social media, including YouTube.

We may use photos/videos for promotional materials, publications, in articles and potentially for publicity/marketing purposes .

Photos/videos may be shared with media or local press for increasing the media exposure of Vereniging International Almere.  You can withdraw consent for this at any time. You can email info@internationalalmere.com  if you change your mind.

Note: this will not apply to material, of any kind, already published.

  1. How we use your personal data

We use your personal information to manage your membership and offer services you have requested from us. We never share your information with third parties.  Primary examples of this include, but are not limited, to:

  • Sharing data with our event staff or event volunteers when necessary.
  • Sharing your data with a committee leader if you have volunteered for one of our committees.

We never share your information with third parties for marketing purposes without asking for specific, unambiguous consent.

From time-to-time, we may use your feedback.  We take this information from the surveys you are asked to complete, and we do so to talk about our services publicly or demonstrate the impact of our association to possibly sponsors. We never share your information without asking for specific, unambiguous consent. This will be very clear on the relevant forms you complete. If in any case, this consent is not received then your data will not be shared.

  1. Member communications

As a member of Vereniging International Almere, you will receive regular, relevant communications from us (e.g. a monthly newsletter and an events bulletin).  Signing up as a member requires a separate consent than signing up for other communication.

 

You have the right to withdraw your consent from receiving our communications at any time. For more information, see section 4 below. You can unsubscribe from the newsletter list without affecting your membership status with Vereniging International Almere.

  1. Your rights to be informed

To update your data:

If you wish to access or rectify personal data that has been collected (see section 1 for examples) or if you wish to receive any personal data we hold on you, please contact info@internationalalmere.com and we will respond to your request within one calendar month.

To delete your data:

If you wish to have your data removed entirely from our records, please contact info@internationalalmere.com and we will respond to your request within one calendar month.

Please note that for legal reasons we are required to keep financial/transactional records for a minimum period of six years from the end of the financial year in which the transaction was made.

To move your data:

If you wish to have your data transferred from Vereniging International Almere to another organisation, please contact info@internationalalmere.com and we will respond to your request within one calendar month.

To withdraw your consent:

If you wish to withdraw your consent from receiving our email communications, this can be done by clicking ‘update your preferences’ or ‘unsubscribe’ at the bottom of an email you receive from us.

If you wish to withdraw your consent from receiving our newsletter or events bulletin communications, this can be done by clicking ‘update your preferences’ or ‘unsubscribe’ at the bottom of a newsletter or email you receive from us.

To object to, or restrict data processing:

If you object to the processing of your personal data, or wish to restrict the way in which it is processed by us, please contact  info@internationalalmere.com  and we will respond as soon as possible. Please note that this may affect our ability to deliver our services to you.

  1. How long we retain your data

For events there may be a need to have a printed list of attendees with some of your personal data that you have shared with us, eg your full name.  The list is only available to the board members or volunteers for that specific event.  If necessary, the data will be used for statistical reasons and the printout will be destroyed within 24 hours by the person who has printed it out.

We retain your personal data for as long as you are a member of Vereniging International Almere and as required by applicable law or regulation, typically 2 years. Financial data may be retained for longer in compliance with applicable law or regulations. In addition, personal data is securely archived with restricted access (and other appropriate safeguards) where there is a need to continue to retain it.

We will ask you on a regular basis to update your membership details with Vereniging International Almere.

Financial records, including those of event payments and refunds, will be retained for a minimum period of six years from the end of the financial year in which the booking was made in order to comply with statutory obligations.

  1. Website

    Cookies (General Information)

Our website makes use of cookies to save and retrieve information about your visit to our sites. Cookies are small files of software which save and retrieve information about your visit to a website or application. They reside in your internet browser to help remember your preferences and previous activity. You can find more information about cookies at www.allaboutcookies.org and www.youronlinechoices.eu.

Cookies currently used on our site identify you as an anonymized number. We and our partners (e.g., marketing partners, affiliates, or analytics providers) use cookies and log files to analyze trends, administer the website, track users movements around the website, and gather demographic information about our user base. We may receive anonymized reports based on the use of these technologies by our partners on an aggregated basis. We also use this data to provide the site’s content, ensure the functionality of our information technology systems, and to optimize our website. The legal basis for this processing is Art. 6(1)(f) GDPR. The data of log files will be stored separately from your other personal data.

Users can control and refuse the use of cookies at the individual browser level. Cookies installed can be deleted. If you reject cookies, you may still use our website, but your ability to use some features or areas of our website may be limited.

When you visit our website, the following categories of cookies will be set in your browser:

Strictly necessary cookies

These cookies are essential in order to enable you to move around a site and use its features. Without these cookies services you have asked for cannot be provided.

Registered Visitor Cookie – A unique identifier given to each registered user, used to recognize you anonymously through your visit and when you return to the site.

Performance cookies

These cookies collect information so that we can analyse how our visitors use our site. These cookies do not collect information that identifies you. All information these cookies collect is anonymous and is only used to improve how our site works.

Functional cookies

These cookies allow websites and applications to remember choices you make (e.g., such as your user name or the region you are in) and provide enhanced, more personal features.

We may use information collected from functional cookies to identify user behaviour and to serve content based on the user profile. These cookies cannot track your browsing activity on other websites. They do not gather any information about you that could be used for advertising or to record where you’ve been on the Internet outside our site.

Analytics cookies

In order to keep our website services relevant, easy to use and up-to-date, we use web analytics services to help us understand how people use the site.

Cookies allow web analytics services to recognise your browser or device and, for example, identify whether you have visited our website before, what you have previously viewed or clicked on, and how you found us. The information is anonymous and only used for statistical purposes, and it helps us to analyse patterns of user activity and to develop a better user experience.

Google Analytics

Our website uses Google Analytics, a web analysis service of Google, Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, www.google.com (“Google Analytics” or “Google”). Google Analytics employs cookies that are stored to your computer in order to facilitate an analysis of your use of the site. The information generated by these cookies, such as time, place and frequency of your visits to our site, including your IP address, is transmitted to Google’s location in the US and stored there.

Google uses this information to analyze your use of our site, to compile reports for us on internet activity and to provide other services relating to our website.

You can prevent cookies from being installed by adjusting the settings on your browser software accordingly as noted elsewhere in this Privacy Policy. You should be aware, however, that by doing so you may not be able to make full use of all the functions of our website.

Google Analytics also offers a deactivation add-on for most current browsers that provides you with more control over what data Google can collect on websites you access. The add-on tells the JavaScript (ga.js) used by Google Analytics not to transmit any information about website visits to Google Analytics. However, the browser deactivation add-on offered by Google Analytics does not prevent information from being transmitted to us or to other web analysis services we may engage.

Google Analytics also uses electronic images known as web beacons (sometimes called single pixel gifs) and are used along with cookies to compile aggregated statistics to analyze how our site is used.

You can find additional information on how to install the browser add-on referenced above at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

  1. Questions or complaints

If you have questions or a complaint about the way your personal data has been processed by the Vereniging International Almere, please email info@internationalalmere.com and we will look in to this for you as a matter of priority.

If you wish to take your complaint further, you can contact the Autoriteit Persoonsgevens, which is the independent regulatory authority who exists to uphold data protection in the Netherlands.  Their contact details are:

  1. Changes to our privacy statement

Updates to this privacy statement will appear on this website. This privacy statement was last updated on 05/08/2019.